The City of Wilmington, a top Delaware employer, and the Department of Parks and Recreation provide comprehensive programming that supports the holistic wellness of City residents and provides recreational, social, cultural, vocational, and educational opportunities for City residents regardless of age or physical abilities.

DUTIES AND RESPONSIBILITIES

Individual contributor that provides administrative coordination for the registration and application process for prospective youth workers in the divisions’ Program Portals. Provide support in recruitment of private sector worksites and training to youth counselors and worksites in the year-around model for employment initiative. This position reports to the Youth and Families Manager. Additional responsibilities include:

• Maintains all required documentation, records, case notes and reports in an organized, detailed, and complete manner.
• Assists with grant account tracking, and data entry for all programs.
• Manages work site agreements and provides oversight of meaningful, age-appropriate job tasks.
• Classifies files and directs the filing of all materials in a large complex filing system.
• Provides some supervision of limited-service employees for summer and academic season.
• Processes large payroll for limited-service employees, which includes youth workers.
• Assists with program training and supports recruitment of new partners.
• Assists the division team with service delivery, operations, and events/activities as necessary.
• Composes and types of routine correspondence and performs a variety of clerical duties.
• Assists in developing new or revised procedures to simplify operations and improve departmental services.
• Assembles, organizes and reports on collected data via the portal as needed.
• Composes concise letters in response to inquiries about departmental policies and procedures
• Performs all related work as required.

EDUCATION AND EXPERIENCE

A Bachelor’s degree in business, accounting, education, public administration, or a related field is preferred. Three years of increasingly responsible related experience of general office practices such as typing, accounting, data processing, and file management as licenses, certifications, any additional education.

• Knowledge: Considerable knowledge of accounting principles and practices. Adequate working knowledge of computers and data systems. Proficient in MS Office Suite. Considerable knowledge of related spreadsheet applications. Working knowledge of youth job training programs in particularly those available in the New Castle County area.
• Skills:  Excellent communication skills (written and oral).
• Abilities Ability to establish and maintain effective working relationships with employees and the public.
• Licenses: Possess and maintain a valid driver’s license with a good driving record.

CANDIDATE EVALUATION

Evaluation for this position includes reviewing the applicant materials, obtaining certification as a qualified applicant, and conducting a panel interview.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

All selected applicants must pass a criminal background investigation, drug test, and pre-employment physical.

• Physical Requirements: Occasionally lift up to 25lbs  
• Working Conditions: Normal office environment
• Location and Schedule: William G. Turner Jr. Building, 500 Wilmington Ave, Wilmington, DE 19801. Monday through Friday, 9:00 am – 5:00 pm, with occasional evening shifts due to the operational needs of the division.

TOTAL COMPENSATION

Compensation encompasses both salary administration and a comprehensive benefit package:

• Salary Administration: New employees are hired at the starting and up to median salary based on qualifications and internal equity. Annual merit increases are provided based on a satisfactory performance review.
• Benefits: The City offers a robust benefit package with medical/dental available on the date of hire.  Additional details available at www.WilmingtonDE.gov/benefits.

SUPPLEMENTAL INFORMATION

This position is open to all internal and external applicants who meet the minimum qualifications.

• To apply visit www.WilmingtonDE.gov. Computers are available in the Department of Human Resources, City/County Building, 800 N. French Street, 4th Floor, Wilmington, DE 19801. Call (302) 576-2460 to schedule an appointment for computer use.
• The City of Wilmington is an equal-opportunity employer.
• City residency required within 12 month(s) of employment.
• The City Code provides preference for eligible internal candidates, veterans, and current city residents.
• The City of Wilmington is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and the Delaware Persons with Disabilities Employment Protections Act, it is the policy of the City to provide reasonable accommodation when requested without causing an undue hardship. If accommodation is needed, please call (302) 576-2466.

THE CITY OF WILMINGTON COMPENSATION PACKAGE

The City of Wilmington is committed to providing a robust healthcare portfolio to meet the needs of our employees and their families and is pleased to offer coverage on your first day of employment. Helping you understand the benefits we offer is important to us. Please refer to our Employee Benefits website to view all healthcare plans, vendor information, resources, and benefit rates.

Medical Insurance: Highmark BCBS of Delaware. City of Wilmington offers 2 medical plans, PPO II (Preferred Provider Organization) and an EPO (Exclusive Provider Organization).

Dental Insurance: MetLife. City of Wilmington offers three dental plans, Dental Plan 1, 2, and 3.

Vision Plan: Unum (Powered by EyeMed). City of Wilmington offers two vision plans, Basic Vision coverage which is available if you enroll in medical insurance. Basic Vision Coverage which is no cost, and the Buy-Up Vision coverage is available at an additional cost.

Additional Benefits: The City of Wilmington also offers other valuable benefits such as Life and AD&D Insurance, Long-Term Disability. Employer Provided HRA’s, Flexible Spending Accounts (medical reimbursement and dependent care), additional whole and term life insurances, short term disability and critical care insurance are also available at an additional cost to the employee.

Opt-Out Cash Back Incentive Program: Employees who choose to enroll in medical or dental coverage other than the City’s and can provide proof of this medical coverage may be eligible to receive additional income.

Wellness: We enjoy staying healthy together! Therefore, we have an engaging calendar of wellness events throughout the year for employees, retirees and their families. To learn more, check out our Employee Perks page.

Sick Leave: Accumulates at the rate of one day for each completed month of service, beginning after the first full month of employment.

Vacation: At least eight (8) hours* of vacation per month after the completion of the first six (6) months* of continuous employment until the next January 1. Each January 1 thereafter, employee will be credited with at least ninety-six (96) hours* of vacation for the calendar year, until the completion of five (5) years of continuous service.

Holiday: Eligible employees receive holiday pay from date of hire, View City Holidays

Life Insurance: The City agrees to provide term life insurance for each eligible employee for a maximum of fifty thousand dollars ($50,000.00) at no cost.

Pension: Eligible employees are able to participate in the State Pension Plan you will contribute 6% of your bi-weekly base pay.

Deferred Compensation Plan: Optional employee contributory plan available.

Live Near Your Work Program: Homebuyer Assistance program to provide up to $4,000 in homebuyers assistance for newly hired employees, first time homebuyers, and those employees choosing to purchase a residence in one of the City’s unique and culture-blended neighborhoods.

Tuition Reimbursement: The City encourages employee self-development and continuing education and provides a reimbursement program for eligible employees annually for qualified college or certification courses taken that year.

Teleworking/Remote Work*: Eligible employees qualify for a hybrid schedule upon approval through the city’s teleworking policy. The City is committed to increasing employee productivity and improving talent recruitment by providing employees with work alternatives that enable eligible employees to meet their work and family needs.

PSLF Program Eligible Employer: The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click PSLF Loan Forgiveness.

*Benefits for employees under collective bargaining agreements or appointed positions may vary.